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SSC CGL 2016 Descriptive Paper: Letter Writing

Last Updated - April 06, 2017

The Tier 3 Stage of SSC CGL 2016, which would be a descriptive paper of 100 marks in ‘Pen & Paper Mode’ will be held on January 15, 2017. You will be asked to write an Essay & letter within an hour. SSC includes the letter writing in the descriptive paper because all the department you join requires a professional gesture.

The main purpose of this test is to check the proficiency of written English among candidates. Here you will learn about the format for letter writing & how to prepare or write a correct letter which will help you to crack the SSC CGL 2016 descriptive test.


Important points regarding Descriptive test

Some reasons for which an organization takes descriptive test are as follows:

  • To check the grammatical knowledge.
  • To check whether the candidate is familiar with the basic formats of Letters, Reports, Essays etc.
  • To check the typing speed.
  • To check whether the candidate will be able to submit the documents and reports in proper way.

Types of Letter

There are 2 types of Letters

SSC CGL 2016

Formal Letter

These letters are written to an organization's authority for some specific purpose or work e.g. letter to the bank manager, school principal, municipality or any other organization.

Formal letters which can be asked in the exam are of following types:

  • Letter to the Bank manager, credit officer or any financial institution regarding problem related to bank account, request for loan, credit/debit cards, etc.
  • Business or official letters to an organization.
  • Letters to the Editor.

Here, we are providing you format to write a formal letter

  1. Keep the text aligned to the left margin of the page.
  2. Start with your own address.
  3. After your address, mention the date.
  4. Now, mention the addressee’s address.
  5. Mention the subject.
  6. Now, start with the salutation ‘Respected Sir/ Ma’am.’
  7. Now start with the body of the letter.
  8. Be specific while writing a formal letter.
  9. In the 2nd paragraph, request to resolve your problem.
  10. Conclude the letter in a 3rd paragraph by thanking the authority.
  11. End the letter with a valediction like ‘Yours Faithfully’, ‘Yours Sincerely’ etc. and mention your name below.

SSC CGL 2016

Informal Letter

Informal Letter means write a letter using all easy words, sentences and normal language. No need to be very much formal. Informal letters usually for personal correspondence with very close person. These letters are written to some relatives, friends, your old teachers etc. for some personal cause or reason.

Informal letter asked in the exam can be of following types:

  1. Letter to invite someone.
  2. Letter to thank someone.
  3. To advice/suggest something to someone.
  4. To motivate/inspire someone.
  5. Letter to show concern regarding something.
  6. Miscellaneous.

While writing informal letters, you can make use of the following

  • Idioms for close expression.
  • Imperatives sentence.
  • Use Exclamation symbol. Example: WOW!
  • Avoid the strong words.

Format to write an informal letter

  1. Start with sender’s address.
  2. Mention the date to the left margin of the page.
  3. Start with salutation or greeting ‘Dear’.
  4. Start the body of the letter.
  5. In 1st paragraph, start with the well-being of the concerned person.
  6. Elaborate your topic in the 2nd paragraph.
  7. Conclude in the 3rd paragraph.
  8. End the letter with a valediction like 'Yours Relation' and mention your name below.

SSC CGL 2016

Note: Do not make spelling mistakes and don’t try to use heavy words.


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